Laptops, tablets and phones. Drills, generators, projectors, the club minibus. One register says who has each one, where it lives, when it is due back, when it needs service — and what it has cost you.
Start free| Label | Type | Status | Custodian | Due back | Location |
|---|---|---|---|---|---|
| Laptop 07 | Equipment | Checked out | A. Keller | 2026-09-30 | Office |
| Generator 2 kW | Equipment | In maintenance | — | — | Shed |
| Projector B | Equipment | Checked out | U17 team | 2026-09-12 ⚠ | Hall |
| Minibus | Vehicle | Available | — | — | Car park |
Each asset has a label, a type (vehicle, equipment or other), a plate or ID, a VIN or serial number, make, model, year, a meter (odometer or hours) and the location it lives in. The status comes from its own log, so it is never typed by hand. Filter by Available, Checked out, In maintenance or Overdue, or by location when you walk the room for the yearly count.
Hand the asset to a person or a team, with the date it is due back. An asset that is already out cannot be checked out again.
Take it back and add a condition note. The log keeps every hand-over, so you can see who had the projector last.
When the due-back date passes and the asset is still out, it shows as overdue on the register and on the dashboard.
Send an asset to maintenance and mark it done. It must be checked in first — a machine in the workshop is not in someone's bag.
Check-out and check-in also work offline — useful in a shed or a sports hall with no signal. They sync when the connection returns.
Give an asset a maintenance plan: every N days, every N meter units (hours or kilometres), or both. The due list shows each plan that is due in the next 30 days, and why. One scan turns the due plans into service bookings on the calendar, so the machine cannot be given out on the day it is in the workshop. The scan never books the same plan two times, so it is safe to run every morning.
Link a purchase order, a receipt or a maintenance order to the asset. The Maintenance cost list adds up the approved documents per asset, most expensive first — the figure a board or an owner asks for before replacing a machine. The asset's page lists its full service history.
Choose the Internal asset register profile when you open the company: the register is the home screen, and your checklist is register, check out, check in, log maintenance.
The Equipment rental profile uses the same register and adds sales orders and invoices, so a customer pays for the time they had the machine.
Customer-owned assets — a car, a boiler — carry their service history, and each estimate, order and invoice can name the asset and its meter reading.
Read how a sports club uses it in a week: the club that stopped losing its kit.
Yes. Check an asset out to a person with a due-back date. When the date passes and it is not back, the asset shows as overdue, and the Overdue filter lists all of them.
Yes. A maintenance plan runs every N days, every N meter units (hours or kilometres), or both. When a plan is due, the scan books the service on the calendar, so the machine cannot be given out that day.
No. It records where each asset is, who has it, its service and what it has cost. Depreciation for your accounts stays with your accountant.
Yes. A check-out or check-in made offline waits on the device and syncs when the connection returns. See offline inventory.
Yes. The same company keeps an ordinary item list with stock, purchasing and counts next to the asset register.