Order management software keeps parts, repair jobs and supplier orders in one place, so a busy workshop can see what is in stock, what is on its way, and which vehicle is waiting for it.
Start freeA small auto repair shop in Chicago can handle 15–20 vehicles a day, and a typical workshop may hold 2000–5000 different parts - oil filters, brake pads, engine components. When a mechanic adds a part to a repair order, the stock quantity and the invoice update at the same time, so nobody has to reconcile a parts list against a spreadsheet later.
Each repair order carries its own lines: parts, labor and outside work. The parts come out of stock as the job is invoiced, and the customer sees one document.
If a part is missing, the job can wait on a purchase order. The On order column shows what is still to arrive, so the same filter is not ordered twice.
A wrong part goes back to the supplier with a Vendor return; a customer credit is handled with a Credit note. Both keep stock and accounts aligned.
The Reorder screen lists active stock items whose on hand + on order − sold is below their minimum, with the quantity to buy and a Target to aim for. One click on Create draft PO(s) turns the lines you keep into draft purchase orders grouped by supplier. The printable Inventory to Reorder report gives the same list by stock on hand only.
The best inventory and accounting software for a small workshop connects purchasing, inventory, sales and payments. A workshop processing 80 repair orders a week may record hundreds of individual stock movements, and each one should land in the right place: the part leaves stock, the invoice goes to the customer, and the supplier bill waits in A/P Aging.
| What it does | Where it shows | |
|---|---|---|
| Receiving | Scan a barcode to receive parts against a purchase order | Receive (scan) |
| Shipping | Scan parts out on a delivery or a job | Ship (scan) |
| Invoicing | Parts and labor on one invoice, stock already reduced | Sales orders and invoices |
| Accounting | Customer balances, supplier balances and tax | A/R Aging, A/P Aging, VAT on Sales, VAT on Purchases |
With invoicing and stock control software, the same part number is used from the supplier's price list to the customer's invoice. Barcodes are read as GTIN-13 (13 digits) or GTIN-12 (12 digits), and the Scan button works on the receiving and shipping screens. Labels print 65 small, 40 medium or 21 large per sheet. Each item can carry up to 4 price levels.
For a workshop with five employees and €40000 in monthly sales, small improvements in stock accuracy reduce the time spent searching for parts, correcting invoices and checking supplier orders. The Maintenance cost list and the 30-day due date help keep track of equipment and vehicle upkeep alongside the parts.
The Free plan costs 0 per month and includes 1 user, 1 location, 50 documents per month, 50 items, 50 parties, 1 bank account, 10 expense categories, 3 employees, 1 payroll run per month, 12 months of P&L, 5 what-if scenarios, 50 price list rows, 0 MB history upload and 0 planned items.
The Pro plan costs 49 per month or 490 per year, with 2 companies, 3 users, 3 locations, 3 bank accounts, 10 employees, 2 payroll runs per month, 36 months of P&L, 25 what-if scenarios, 20 MB history upload and 2000 planned items.
The Business plan costs 99 per month or 990 per year, with 5 companies, 10 users, 10 bank accounts, 50 employees, 100 what-if scenarios, 100 MB history upload and 10000 planned items.
The Premium plan costs 199 per month or 1990 per year, with 9999 companies and 100 MB history upload.
Setup guides cover Create your account & company, Add warehouses & team, Add or import items, Receive opening stock, Purchasing & receiving, Selling, Online quote approval, Work orders (assemblies), Reports & labels, Printing, PDF & branding, Working offline, Migrating from Golden Inventory desktop, Reorder automation, Labor & service billing, Per-line quote acceptance, Card terminal support, Serial & lot tracking, Recipe costing & back-flush, Customer assets & vehicles, Object pages, search & alerts, Wholesale fulfillment, AI assistant, forecasting & simulation and Custom fields.
Industry profiles include Vehicle repair shop (Cars and bikes — job board, parts, labor, vehicle assets.) at /jobs, Device repair (Phones, laptops, white goods — intake, diagnose, quote, return.) at /jobs with assets called Devices, Field service (HVAC, plumbing, electrical — vans as locations, work at the customer's site.) at /jobs with assets called Installed equipment and locations called Vans & depot, Custom made (make-to-order) (Carpentry, upholstery, print shop — quote a custom piece, build it, deliver it.) at /work-orders with work orders called Production order and items called Materials & products, Light assembly (Kits, furniture, electronics assembly — stock-to-stock production.) at /work-orders in the manufacturing family, Batch producer with lots (Food, cosmetics, chemicals — traceability and expiry required.) at /work-orders in the manufacturing family, Counter café / takeaway (Coffee and food to go — recipes, waste, quick POS.) at /pos with items called Menu & ingredients in the hospitality family, Table-service restaurant (Rooms, tables, kitchen display, seat-based bill splitting.) at /tables with items called Menu & ingredients in the hospitality family, Internal asset register (School, club, office — track equipment, who has it, when it's due back.) at /assets with customers called Custodians and work orders called Maintenance order in the assets family, Equipment rental (Tools, party goods, AV gear — same register, but customers pay for time.) at /assets with customers called Custodians and work orders called Maintenance order in the assets family, Specialty distributor / importer (Wine, coffee, cheese — buys from suppliers who each send a price list.) at /price-lists with items called Products in the distribution family, and Show me everything (No starter set — every screen, exactly as the full product behaves.) at / in the general family.
Yes. The Scan button, Receive (scan) and Ship (scan) screens work on a phone or tablet, and the sync status shows Online, Offline or Syncing… so you know where you stand.
In blocks of 10 changes. On the Free plan it refreshes every 30 minutes; on paid plans every 10 minutes.
Yes — Vendor return sends parts back to the supplier, and Credit note issues a customer credit. Both update stock and accounts.
The Close remainder button lets you finish a job or order when the rest will not be shipped, so the open quantity does not linger.
The Free plan costs 0 per month and includes 1 user, 1 location, 50 documents per month, 50 items and 50 parties. Paid plans start at 49 per month.
Start on the Free plan, no card. Add your parts, scan them in, and let the stock and invoices follow.