Inventory software and customer balance

If you do business then obviously you have customers.You send to them goods and receive payments from them.You will sometimes be interested in how much money your buyers owe you.

Tracking customer payments and calculation of customer balances

Now we will try to use our inventory system for control of payments from customers and for calculation of the balance of each our customers. The inventory software has the special function Customer payment.

Customer payment

First, you should select the name of your customer and add to the detail section numbers of last invoices or sales orders.Usually we bind the customer's payment to an invoice or sales order.

Customer payment by invoice

However, we can bind the payment receipt to several invoices and orders. And we can write the payment without reference to any document.In this case, we should use the field Deposit. We can see in the footer of the payment receipt the tree amounts. Applied Total is an amount of all documents attached to this payment. Deposit is a sum without reference on any invoice or sales orders.Paid Amount is a total of the payment receipt.

Customer payment total

Now, if you open the list of Customer you will see the balance is calculated as the difference between the cost of goods sold and payments received for each your customer.

Customer balance

Next step

We will know how to calculate vendor balances.
July, 12 2024

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